 S-PAC STUDENT PLANNING COMMITTEE
S-PAC Chair
Duties:
- Assume the lead role in S-PAC planning efforts;
serve as the primary point of contact for the conference.
- Talk/meet with Regional S-PAC Coordinator.
- Assign tasks and monitor daily/weekly/monthly
progress.
- Keep Regional S-PAC Coordinator informed of
planning progress.
- Keep IEEE Student Branch Counselor, EE Department
Head, and other university representatives informed of planning progress.
- Keep local IEEE Section’s Student Activities
Committee Chair informed of planning progress; invite Section representatives to attend
the S-PAC.
- Submit Speaker Feedback Forms to IEEE-USA.
- Complete S-PAC Review Form after the S-PAC and
submit it to IEEE-USA.
Program Subcommittee
Duties:
- Contact Regional S-PAC Coordinator to discuss
potential topics and speakers (see Speaker List).
- Select topics for program.
- Select speakers.
- Get Regional S-PAC Coordinator’s approval of
desired speakers.
- Contact approved speakers to determine their
availability and confirm their participation.
- Send confirmed speakers appropriate information in
writing: preliminary program, exact date and time, lodging arrangements, campus parking,
etc.
- Identify students for S-PAC master of ceremonies
and speaker/panel introductions.
Finance Subcommittee
- Solicit funds and resources (see S-PAC Funding
Guide, Step 4) from:
- - IEEE
- - School
- - Industry (including door prizes)
- - Others
- Formulate a conference budget and set ticket
prices.
- Prepare and submit the S-PAC Budget Planning
Worksheet to the IEEE-USA Office.
- Keep all receipts; document income and expenditures
for submission with the S-PAC Final Review Form.
- Submit the S-PAC Final Review Form to the IEEE-USA
Office.
Facilities Subcommittee
- Reserve room adequate for expected audience.
- Arrange for audiovisual equipment based on speaker
requirements.
- Make arrangements for meals or refreshments;
reserve rooms, if necessary.
Publicity Subcommittee
- Start in-school advertising: bulletin boards,
electronic mail, university radio, classrooms.
- Start local area advertising: radio, TV,
newspapers.
- Announce S-PAC in local IEEE Section newsletter.
- During the S-PAC, distribute speaker evaluation
sheets, encourage students to complete them, collect them, and deliver them to the S-PAC
Chair for submission to IEEE-USA with the S-PAC Review Form.
Ticket Sales Subcommittee
- Coordinate with Publicity Subcommittee.
- Hold a salesperson incentive meeting (every IEEE
member is a ticket salesperson).
- Start ticket sales.
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